Executive Administrative Assistant

Employee Type :  Full-Time Industry :  Internet - ECommerce
Manufacturing
Telecommunications Manages Others :  No Job Type :  General Business Experience :  Not Specified Relocation Covered :  No Post Date :  4/20/2012 Contact Information Contact : HR Department Phone : 1 (434) 525-3004  Description

This position will serve as a vital part of the organization and will directly support the CEO. The Executive Assistant must provide high-level administrative support by managing ongoing projects, conducting research, preparing statistical reports, handling information requests, and performing clerical functions for the CEO. We are looking for a highly skilled and polished professional with excellent communication and organizational skills that is able to assist and monitor the daily activities of a vibrant marketing solutions and technology company.

Duties:

Maintain and monitor the day-to-day schedule / calendar and activities along with standardizing meeting agendas Plan and coordinate travel arrangements Continuously demonstrate excellent project management skills, including follow-up and organization Distribute incoming correspondence (mail, fax, phone, email) Prepare agendas and makes arrangements for committee, board, and other meetings Serve as a client and vendor liaison for the CEO Be able to compile data, and prepare papers for consideration at meetings and for the board of directors Attend meetings to compile, transcribes and distributes minutes of the meetings Exhibit strong familiarity with computer workplace programs Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. The Executive Assistant must be able to work well in a team environment able to interpret administrative and operating policies and procedures for employees Possess a strong command of the English language Demonstrate principles and processes of good customer and personal service Must have knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, production methods, and coordination of people and resources Will have many responsibilities and must show a knack for being capable of handling many situations at the same time;  Requirements AS degree or administrative certificate (BS/BA) is preferred Proficient in Microsoft Office Suite Ability to research, write effectively, and proofread Collaborative approach and pleasant demeanor a must Project management and multi-tasking skills a must 3-5

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