Office Administrator

Job Overview 

Company: Atlas Copco Base Pay: N/A Other Pay: Employee Type: Full-Time Industry: Manufacturing Manages Others: No Job Type: Human Resources Required Education: High School Required Experience: At least 1 year(s) Required Travel: Up to 25% Relocation Covered: Not Specified Reference ID: Not Available Location: US-TX-Grand Prairie Contact: Human Resources Phone: Not Available Email: Send Email Now Fax: Not Available  

Company Overview 

Atlas Copco is an industrial Group with world-leading positions in compressors, construction and mining equipment, power tools and assembly systems. Founded in 1873, the Group is based in Stockholm, Sweden and has a global reach spanning 170 countries.

Worldwide in 2009, The Group had 30,000 employees and revenues of $9.14 billion. Across the U.S., we have 16 businesses employing 3,000 employees.

We operate in a multi-cultural environment where different cultures and backgrounds unite, creating a dynamic work environment. Our success depends on competent, committed employees, and we strive to be the preferred employer of current and potential employees.

As an Atlas Copco employee, you can expect: Clearly defined responsibilities that are challenging and rewardingFreedom to take initiative, make decisions and achieveOpportunities to optimize your talentsAccess to Atlas Copco career opportunities locally, domestically and globallyA culture that encourages you to share your knowledge and experienceAn informal environment founded on loyalty and cooperationCompetitive compensation and benefits An employer focused on community involvement and sustainable productivity

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POSITION SUMMARY

 The will be responsible for overall front office activities, including the reception area, mail, large purchasing requests and facilities.  Direct and coordinate office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment.  Responsible for arranging internal office moves and providing arrangements for office meetings.

ESSENTIAL FUNCTIONS

Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image The will be responsible for answering incoming calls Coordinates overall administrative activities for the office and being part of the Events Committee Coordinate all travel arrangements for shop employees, interviews and guests where required Ensures the maintenance and alteration of office areas and office equipment, as well as layout, arrangement and housekeeping of office facilities such as vending, janitorial services, plants, etc. Assist manager responsible for Security for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.) Participates as needed in special department projects Received, sorts and forwards incoming mail. Maintains and routes publications Professionally administer all incoming calls Ensure phone calls are redirected accordingly Greet guests in a professional, friendly, hospitable manner Type memos, correspondence, reports, and other documents Assist Marketing Coordinator with employee mailings and communications: newsletter, informational boards, etc Perform a variety of clerical duties  

Job Requirements 

POSITION QUALIFICATIONS

Education: Associate’s Degree a plus. Must have GED or HS Diploma

Experience: Minimum of 1 year office coordination experience; 2 years switchboard experience

Technical and Customer Service Skills

Working knowledge of mail processes such as postage machine, Federal Express and UPS. Good planning and organizational skills Well-developed interpersonal and communication skills Professional appearance and manner Computer literacy, specifically MS Word for Windows Manufacturing systems software a plus Ability to negotiate effectively Ability to lift approximately 15-20 lbs Ability to work independently on assigned tasks as well as to accept direction on given assignments Able to work collectively with the administrative team associates Excellent verbal and written communication skills 

 

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