Accountant/Payroll Specialist

Employee Type :  Full-Time Industry :  Not for Profit - Charitable
Accounting - Finance Manages Others :  No Job Type :  Nonprofit - Social Services
Accounting Education :  4 Year Degree Experience :  At least 3 year(s) Post Date :  3/30/2012 Contact Information Phone : No phone calls or walk-ins please Ref ID : Acc.Payroll.Specialist  Description ; Non-Exempt; Non-Union

Schedule: Mon-Fri 8a-4p (40 hours)

Summary

Position performs numerous functions of payroll and accounting for the organization.

 RequirementsDuties and Responsibilities

Accurate and timely processing of bi-weekly payroll, including processing of time records (electronic and paper), resolution to items preventing the timely processing of timesheets, processing mileage reimbursement and issuing paychecks (on and off cycle). Processes all payroll related invoices, payments and journal entries. Maintains adequate record retention of all files for Payroll and Accounting. Reconciles and issues 1099’s at the end of the calendar year for Gilead and Rainbow. Contributes to the year end audit preparation and review for Gilead and Rainbow. Assists with monthly financial statement closes for Gilead and quarterly for Rainbow. Assist with weekly A/P processing and completes as needed for Gilead and Rainbow. Post mortgage payments to the general ledger. Performs other duties, works on related projects, and contributes to the overall success of the accounting and payroll functions. Provides accurate and timely processing of bi-annual 403(B) employer contributions and bi-weekly employer match for the 401(K). Establishes employee 403(B) accounts. Prepares or helps to prepare other financial and statistical reports as needed for Gilead and Rainbow. Maintains confidentiality in accordance with HIPAA standards. Attends relevant training sessions as indicated. Reconciles all Gilead and Rainbow bank accounts monthly. Processes journal entries as needed to the general ledger for Gilead and Rainbow. Make weekly deposits for Gilead and Rainbow. Other duties as assigned.
Supervisory Responsibilities

None

Skills

Oral Communication Skills                     Time Management        

Written Communication Skills                 Customer Relations

Technical Communication Skills              Organization                             

           

Education and Years of Experience

Degree: Bachelors Degree required in accounting. Number of Years of Experience:  3 yrs. accounting and payroll processing.
Requirements

Prior full time payroll or human resource experience in medium size organization required.  Ability to handle busy work environment and to prioritize needs and work independently to meet deadlines.  Requires knowledge of Word, Excel, accounting software payroll software. Valid Driver’s License and proof of insurance in good standing required.

Working Conditions

Working conditions are based in office settings.

THIS JOB DESCRIPTION IS NOT INTENDED TO BE AND SHOULD NOT BE CONSTRUED AS AN ALL INCLUSIVE LIST OF ALL THE RESPONSIBILITIES, SKILLS OR WORKING CONDITIONS ASSOCIATED WITH THE POSITION.  WHILE IT IS INTENDED TO ACCURATELY REFLECT THE POSITION ACTIVITIES AND REQUIREMENTS, MANAGEMENT RESERVES THE RIGHT TO MODIFY, ADD OR REMOVE DUTIES AND ASSIGN OTHER DUTIES AS NECESSARY.  REASONABLE ACCOMMODATIONS MAY BE MADE TO ASSIST INDIVIDUALS WITH DISABILITIES IN MEETING THE EXPECTATIONS OF THIS POSITION.

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